Total Stock
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across all tracked sizes
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Staff
Low Stock Alerts
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at or below their threshold
Pending Requests
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awaiting a decision
Financial Report (default currency)
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click to view full report
In Laundry
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across all stages
Issued, Last 30 Days
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click to view activity report
Onboarding Staff
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not yet Active
Assigned to me
| Staff | Item | Type | Requested | Status | |
|---|---|---|---|---|---|
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All pending requests
| Staff | Item | Type | Requested | Status | Assigned to | |
|---|---|---|---|---|---|---|
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Low stock, needs attention
| Item | Size | Stock | Alert below |
|---|---|---|---|
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Latest announcement
Departments
Group staff so clothing and rules apply to whole teams at once
Add a department
e.g. Warehouse, Drivers, Front of House, Management
Departments
| Name | |
|---|---|
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Team Profiles
Everyone on file, their role, department, status, and usual sizes
Add a staff member
Please enter in UK sizing
Staff
| Name | Role | Department | Status | Compliance | Portal | ||
|---|---|---|---|---|---|---|---|
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Categories
Groupings for your clothing catalogue, e.g. Workwear, Hi-Vis, Footwear
Add a category
e.g. Workwear, Hi-Vis, Footwear, Accessories
Categories
| Name | |
|---|---|
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All Items
Your clothing catalogue, sizing, stock, and barcodes per item
Add a stock item
Works whether the item has sizes or not, pick a sizing type, tick the sizes you stock, and set the stock details for each.
Stock Items
| Name | Category | Type | Stock | Alert below | |
|---|---|---|---|---|---|
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Clothing Issuing
Give a stock item to a staff member, and track its return
Issue an item
Issuing & Returns
| Staff | Item | Size | Issued | Status | |
|---|---|---|---|---|---|
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Clothing Requests
Staff asking for something: approve, decline, or wait on stock
Log a request
For a staff member asking for something, including items currently out of stock.
Requests
| Staff | Item | Size | Note | Requested | Status | |
|---|---|---|---|---|---|---|
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Stock Take
Count what's actually on the shelf and reconcile it against the system
Count stock
Only items with stock tracking switched on appear here. Leave a row blank to skip it, nothing changes unless you enter a count.
| Item | Size | System stock | Counted | Difference |
|---|---|---|---|---|
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Recent stock take adjustments
| Adjustment | By | Date |
|---|---|---|
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Laundry & Collection
Worn → In Wash → Clean & Checked → Ready for Collection
Send an issued item to laundry
In the laundry cycle
| Staff | Item | Size | Stage | |
|---|---|---|---|---|
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Locations
Where stock physically lives. Every organisation starts with Main and Disposal
Add a location
e.g. a second site, a van stock, or a satellite store
Locations
| Name | Type | |
|---|---|---|
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Stock by location
| Item | Size | Location | Stock |
|---|---|---|---|
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Assign stock to a location
For receiving brand-new stock, or correcting a count. Sets the total for that item/size/location directly, it does NOT move stock from anywhere else. To move existing stock between locations, use Transfer below instead.
Transfer stock between locations
Moves an existing quantity from one location to another, the total across your business stays the same. Capped by what's actually at the source.
Allocation Matrices
Define standard clothing sets per department, what everyone in that department should have
Create a matrix
Audit Trail
Who did what, and when: a permanent, timestamped record of every tracked action
History
| Type | Action | By | Date | |
|---|---|---|---|---|
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Settings
Basic organisation details
Organisation
Off by default. When on, issuing to someone with unread policies will ask an admin to confirm and log a reason.
Your account
Change the password for this admin login. You'll stay signed in, no need to sign out first.
Invite another admin
Creates a shareable sign-up link for this exact email, send it to them yourself, since automatic invite emails aren't set up yet. They'll join this organisation directly when they use it, rather than creating a new one.
Admin access
| Name | Status | ||
|---|---|---|---|
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Financial Report
Stock value calculated per item, in that item's own currency, nothing is converted
Value by currency
| Currency | Items with a value set | Units | Total value |
|---|---|---|---|
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Stock value over time (organisation default currency only)
A snapshot is recorded each time this page is viewed
Value by category
| Category | Currency | Units | Value |
|---|---|---|---|
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Top items by value
| Item | Units in stock | Value per unit | Total value |
|---|---|---|---|
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Activity
Issuing and disposal over the last 30 days
Issued (Last 30 Days)
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Disposed (Last 30 Days)
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Activity, last 30 days
Issuing
Requests
Staff Report
Headcount and status by department
Staff by department
| Department | Total | Active | Onboarding | Inactive |
|---|---|---|---|---|
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Requests Report
Approval breakdown, all time
Requests, all time
Clothing Policies
Documents staff will read and acknowledge in the staff portal
Add a policy
Policies
| Title | Audience | Document | Compliance | Added | |
|---|---|---|---|---|---|
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Branding Manager
Logo and sponsor artwork with placement specs, attach to any stock item
Add a branding asset
Announcements
Updates and news, visible to staff once the staff portal is live